Office Movers
Washington

Professional practices carry duties of confidentiality that survive a move and that no moving company can discharge for you. The physical relocation is ordinary; the handling of files is not.

Just-In-Time Moving is locally owned and works throughout Washington and Washington County. Nothing here is professional or legal advice, and your own regulator or advisor is the authority.

Establish the file protocol first

Before the move is planned, decide with whoever advises you on compliance how client files will be handled: who has custody at each stage, how the chain is documented, and what happens if a container is opened.

Many practices move files themselves, by staff, precisely so custody never transfers. That is a reasonable approach and we work around it without difficulty.

Where we do transport them, sealed and numbered containers, a written inventory, and a named person receiving them at the far end is the sensible arrangement. We will not open or sort files outside whatever protocol you set.

The retention question

A move is when practices discover how much they hold and for how long.

Work out what must be retained and for what period before disposing of anything, since destroying something inside a retention obligation is considerably worse than storing it.

Then dispose of the rest through a secure destruction service with a certificate, not an office shredder over a fortnight.

Notifying clients

Frequently a professional obligation as well as good practice, and worth doing earlier and more formally than a business would.

Check whether your regulator requires notification of an address change and within what period, and whether any registration or licence is tied to the premises.

Update the bar or professional listing, the practice website, letterhead, engagement terms and every directory.

The practical list

Trust or client account arrangements and the banks that hold them. Professional indemnity insurance, which should be told about the new address. Practice management software and connectivity, arranged with the provider well ahead. Both landlords' access requirements including insurance certificates.

And the internet circuit, ordered as soon as the lease is signed.

Timing

Move around your deadlines rather than into them. Filing dates, hearing schedules and year ends should shape the date, and a weekend with a full day of slack before the first working morning is worth arranging.

Call (435) 862-3080 or email office@movingjustintime.com.