Office Movers
St. George

Every office move surfaces documents nobody has looked at in years: client files, personnel records, financial paperwork and things whose retention period expired long ago.

It is the natural moment to deal with them properly, and it is also the moment when the ordinary controls are weakest, because everything is in boxes and unfamiliar people are in the building.

Just-In-Time Moving works throughout St. George and Washington County. We are licensed in Utah and carry general liability insurance.

Decide what is confidential before the boxes are packed

Not during. The distinction between ordinary paperwork and material with legal obligations attached should be made by somebody in your business who knows the difference, in advance.

Depending on what you do, that may include client or patient information, employee records, financial data and anything covered by a professional obligation or a regulatory requirement. The specifics vary by industry, and the responsibility rests with you rather than with a moving company.

Keep custody clear

The practical principle. For genuinely sensitive material, the simplest arrangement is that it never changes hands: your own staff pack it, seal it, transport it and unpack it.

Plenty of businesses do exactly that for a defined subset of records, and it removes the question entirely.

Where a moving crew does transport it, sealed and clearly numbered containers, an inventory, and a named person receiving them at the far end is the sensible arrangement. We will follow whatever protocol you set and will not open or sort records outside it.

Do not use a move to catch up on shredding

Rather, do, but plan it as its own task with a proper method.

Establish what must be retained and for how long, since disposing of something within a retention period is a worse outcome than storing it. Then use a secure destruction service with a certificate rather than an office shredder and a fortnight of good intentions.

Bulk secure disposal is inexpensive relative to moving and storing paper you should not still have.

The things people overlook

Whiteboards with client information on them. Paperwork in desk drawers and on pin boards. Old computers, drives and copiers, which store data and need proper decommissioning rather than being sold or hauled.

Documents left in the old premises after the move, which happens more often than it should.

Digitise what is worth digitising

A move is a good moment, since the boxes are open anyway. It reduces what you transport and what you store afterwards.

Tell us your protocol and we will move around it.

Call (435) 862-3080 or email office@movingjustintime.com.